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How to: Download and print all e-tickets or badges
Would you like to download and print all your guests' e-tickets or badges at once? In this article, we will guide you step by step on how to download all tickets and, if needed, create your own badges or tickets. This can be especially useful if you need high-quality tickets or personalized badges, for example, for VIP guests.
Steps to download all e-tickets
If you would like to print your guests' tickets or badges directly, follow these simple steps. Please note that badges and/or e-tickets must first be activated in the event settings.
- Go to contacts in your event
- Select the "Registered" filter to display all registered participants
- Click on "Select all" to mark all entries
- Choose "Download e-tickets" or "Download badges"
The tickets will be sent to you via email as a ZIP file containing PDFs. You need to unzip the file before printing the tickets.
Creating your own badges or e-tickets
💡 Tip: With Oniva's integrated badge function, you can create badges directly in the system and print them immediately, for example, when checking in via the check-in app. Creating your own badges in a third-party system only makes sense if you need badges or e-tickets with increased design requirements, such as for printing on special paper or plastic.
If you want to create customised badges or tickets with your own design, follow these steps:
- Navigate to bookings in your event
- Select the "Registered" filter to view all active bookings
- Click on "Download" – this will generate an Excel file with all participant data
This file can be used to print personalised badges or tickets.
Using design software
The Excel file can be imported into programs such as Adobe InDesign or Microsoft Word to create personalised badges or tickets using a mail merge function.
Integrating a QR code for check-in
To allow your guests to check in easily, you can print a QR code on the badges or tickets:
- Use the information from the "E-ticket identifier" column in the Excel file
- Generate a QR code from this data using the design software
- Place the QR code on the badge or ticket
- At the event, this QR code can be scanned using the Oniva Check-in App to grant guests entry
Sending printed tickets or badges
Once printed, you can send the badges or tickets to your guests. This can be done via post or distributed on the event day. This is particularly useful for exclusive or high-quality printed tickets, such as those for VIP events or special occasions.
