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Automating attendee management: 15 tips that save you time
Anna Fredholm
05.03.2025
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4
min
Use dynamic booking logic for full event automation
Flexible registration logic
Event registration processes that adapt to your event
Simplify complexity with flexible registration options and automate the process for your events. Whether it's internal training, a public event or a VIP gathering – with Oniva you can create tailored registration forms for each target group with just a few clicks. Once configured, everything runs fully automated.
- ✓Different registration processes for different event formats
- ✓Define capacities for the entire registration or individual sessions
- ✓Any number of required or optional questions (e.g. meal choice, hotel preferences, department)
- ✓Separate registration forms per audience (e.g. guests, sponsors, press)
Personal event links
A personalised event registration experience for every guest
Deliver a premium experience from the first click: personal event links offer guests a tailored registration process – with pre-filled forms, personal greetings and relevant options. At the same time, you remain in full control of visibility and booking permissions.
- ✓Personal event links for personalised communication
- ✓Pre-filled forms for quicker, easier event registration
- ✓Booking options and visibility controlled per guest
- ✓Guests can manage their RSVP at any time
Simple event registration
Manage guests & accompanying persons with ease
Allow your guests to register accompanying persons directly during the registration – using separate fields and flexible additional queries depending on the event type. With tailored settings per guest group, you can handle almost every use case.
- ✓Add accompanying persons with custom queries
- ✓Shared or separate tickets for accompanying persons
- ✓Option to limit the maximum number of guests
- ✓Separate check-in for accompanying persons
Waiting list & confirmation emails
Automation that saves you time
Once someone registers, they automatically receive a personalised confirmation – optionally including a QR code, calendar file or helpful links. Waiting lists and reminders can also be fully managed in the event tool, either automatically or manually.
- ✓Automatic emails on RSVP or cancellation
- ✓Waiting list for fully booked events – with automatic replacement logic
- ✓Customisable reminder emails (e.g. 3 days before the event)
- ✓iCal attachments for easy calendar entry
Trusted by leading organisations
Connected with all Oniva features
Event registration is fully embedded in your event platform. You control all steps centrally and connect registration, website, communication and reporting in one system.
Try for free
Turn your event registrations into an experience
Try Oniva free for 10 days or book your personal demo- and find out how simple, flexible and automated event registration can be today.
Frequently asked questions
Everything you need to know about Oniva's event registration.
What is event registration?
Event registration is the process of signing up attendees for an event, whether online or in person. Modern event registration software streamlines this process, allowing organisers to manage RSVPs, payments, waiting lists, and guest data efficiently.
What are the benefits of using an event registration tool?
An event registration tool saves you time and administrative effort, improves the accuracy of guest data and enhances communication with participants. You can keep track of registrations, cancellations and accompanying guests at all times.
Can I use the registration tool for different types of events?
Yes. Whether you are organising internal training sessions, public events, VIP events or hybrid formats, the event registration tool can be configured flexibly to suit any target audience and event type.
How does registration automation work?
Once set up, registrations are processed automatically. Participants receive confirmations, reminders are sent out, and data is updated in the cloud in real time. This eliminates the need for manual follow-ups and data maintenance.
Can I create customised registration forms?
Yes. Oniva's event registration tool allows you to create tailored forms with custom fields, design adjustments and specific workflows for different target audiences.
Is event registration software suitable for large events?
Absolutely. Scalable event registration platforms can handle hundreds or thousands of attendees simultaneously, ensuring smooth registration, accurate reporting, and automated check-ins.
Is Oniva's event registration software GDPR and Swiss DSG compliant?
Yes. All participant data is securely stored in the cloud, transmitted encrypted, and processed in compliance with GDPR. This ensures that your data and that of your participants remain fully protected.Yes. Oniva is fully GDPR- and DSG-compliant and stores all attendee data exclusively in Switzerland or optionally within the EU. This makes it one of the few event registration platforms purpose-built for European data protection requirements – an important distinction for organisations in europe.
Can the event registration tool be integrated with other systems?
Yes. It can be connected to CRM software, marketing tools, or other systems, allowing data to be synchronised automatically and workflows to be simplified.
