Manage invitations, guest lists and RSVPs digitally with Oniva's guest management software. Perfect for corporate events, VIP events and customer events. Oniva gives you maximum control and your guests a seamless experience.
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Manage your guest data securely and clearly in one place
digital guest list management
Digital, centralised guest list management
With Oniva's guest management software, you can manage your entire guest list centrally, securely and efficiently. Keep track of registrations, cancellations, check-ins and accompanying persons at all times – all in one system. Instead of sending Excel lists by email, you can manage all your data in a structured and GDPR-compliant manner in our cloud solution, with secure access from anywhere.
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Live guest list with filtering, search and segmentation features
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Status tracking: invited, registered, cancelled, checked in
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Event history per contact
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Import & export via Excel or through API-integrations
Ultimate flexibility
Flexible audiences & custom registration forms
Tailor registrations to your audiences—from simple to complex. Whether it's employees, partners, VIPs or media, Oniva lets you create individual event registrations and precisely control who sees which registration options. With personal event links, you offer a bespoke RSVP experience and enable guests to independently cancel their registration.
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Custom registration forms per audience segment
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Conditional fields for dynamic registration logic
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Personal event links with pre-filled information
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Booking privileges defined per contact
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Guests can cancel themselves via their personal event link
Live event reporting
Key insights for improved guest management
Make informed decisions during the event. Track RSVP in real time - how many guests have registered, cancelled or checked in. Identify bottlenecks early on. Optimise on-site logistics and use data-driven insights to improve future events. With Oniva's guest management, you can take your event marketing to a whole new level.
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Live dashboards showing registration and check-in status
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Exportable reports for teams, sponsors or debriefing
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Integrations for check-in, badge printing & communication
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Data-driven learnings for your next events
High data security
Secure management of sensitive guest data
As an event organiser, you’re responsible for your guests’ personal data. Oniva helps you handle attendee management reliably—so you can manage guest data securely, transparently, and in a GDPR-compliant way without extra effort. Two-factor authentication (2FA) or Single Sign-On (SSO) adds an additional layer of security.
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Automatically anonymise personal data after the event
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Pass anonymised guest lists to the check‑in team
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Embed your own data protection policies directly into the registration process
Trusted by leading organisations
Complete control over all event stages
Oniva's guest list management is fully integrated with all other Oniva features. From invitation to registration to analysis, you manage everything centrally in a single event tool.
Event Websites
Integrate your event registration directly on the event landing page
Everything you need to know about Oniva's guest management.
What types of events is guest management software suitable for?
Guest management software is particularly suited for corporate events, client events, VIP gatherings, networking receptions, or company anniversaries. With digital invitations, centralized guest lists, and automated RSVP management, event organizers can keep full visibility over their guests at all times.
What is the difference between guest management and attendee management?
Guest management focuses on invitations, guest lists, and RSVP processes, while attendee management mainly covers event registration and participant management for larger events. Guest management software is often used for exclusive events with invited guests, whereas attendee management solutions are more commonly used for conferences, seminars, or large-scale events.
How does guest management software help manage guest lists?
A digital guest list allows organizers to centrally manage all guests, segment them into different groups, and track their RSVP status. This makes it easy to manage different audiences such as VIP guests, media representatives, or clients and communicate with them individually.
How do you create a digital guest list for events?
A digital guest list is created within a guest management platform where guests can be centrally stored and segmented by audience type, such as VIPs, clients, or media. This allows organizers to send personalized invitations and track the RSVP status of all guests in real time.
Can registration forms and guest workflows be customized?
Yes. Most guest management platforms like Oniva allow full customization of registration fields, branding, workflows, and communication. An event platform like Oniva can tailor the guest experience depending on the event type, audience, or special requirements such as VIP management or multi-track preferences.
Can guest management software integrate with existing systems?
Oniva can be integrated with existing systems such as CRM or marketing tools through APIs or webhooks. This allows guest data to be synchronized automatically and invitation workflows to be seamlessly embedded into existing company processes.
What does RSVP mean in event invitations?
RSVP stands for “Répondez s’il vous plaît,” which means guests are asked to confirm whether they will attend an event. In guest management software, this process is automatically tracked so event organizers always know who has accepted or declined and how many guests to expect.
Helpful information for event managers
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