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Guest Management
Integrated guest and attendee management
With Oniva, you manage your entire attendee journey centrally, efficiently, and in compliance with data protection regulations. From invitation and RSVP through to post-event follow-up, Oniva gives you maximum control and offers your guests a seamless experience.
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Manage your guest data securely and clearly in one place
Event-Hub
Digital, centralised guest management
Always keep track of registrations, cancellations, check‑ins, and accompanying persons. With Oniva, you manage your attendee information centrally, securely, and efficiently. Instead of sending Excel files via email, all data is stored centrally and securely in our cloud solution—accessible from anywhere.
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Live guest list with filtering, search and segmentation features
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Status tracking: invited, registered, cancelled, checked in
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Event history per contact
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Import & export via Excel or through integrations
Ultimate flexibility
Flexible audiences & custom registration forms
Tailor registrations to your audiences—from simple to complex. Whether it's employees, partners, VIPs or media, Oniva lets you create individual event registrations and precisely control who sees which registration options. With personal event links, you offer a bespoke RSVP experience and enable guests to independently cancel their registration.
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Custom registration forms per audience segment
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Conditional fields for dynamic registration logic
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Personal event links with pre-filled information
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Booking privileges defined per contact
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Guests can cancel themselves via their personal event link
Live event reporting
Key insights for improved event marketing
Make informed decisions during the event. Track in real time how many guests have registered, cancelled or checked in. Identify bottlenecks early, optimise on-site logistics, and use data-driven insights to improve future events. It’s a way to elevate your event marketing.
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Live dashboards showing registration and check-in status
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Exportable reports for teams, sponsors or debriefing
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Integrations for check-in, badge printing & communication
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Data-driven learnings for your next events
High data security
Secure management of sensitive guest data
As an event organiser, you’re responsible for your guests’ personal data. Oniva helps you handle attendee management reliably—so you can manage guest data securely, transparently, and in a GDPR-compliant way without extra effort. Two-factor authentication (2FA) or Single Sign-On (SSO) adds an additional layer of security.
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Automatically anonymise personal data after the event
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Pass anonymised guest lists to the check‑in team
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Embed your own data protection policies directly into the registration process
Trusted by leading organisations
Complete control over all event stages
Guest and participant management is fully integrated with all other Oniva features. From invitation to registration to analysis, you manage everything centrally in a single tool.
Event Websites
Integrate your event registration directly on the event landing page
Everything you need to know about Oniva's guest management.
How do I import guests into Oniva's guest management software?
With Oniva’s event management platform, importing guest lists is simple and efficient—with no manual work. Upload Excel files to bring in multiple guest groups at once. You can also connect with systems like Active Directory for automated guest management, including grouping by departments. Individual guests can be added or edited manually at any time.
Can my guests be entered in different languages?
Yes, Oniva supports multilingual guest management so your communication can be as personalised as your audiences. Each guest can be assigned a preferred language in the platform. Invitations, reminders and the event website are then automatically displayed in that language—for a professional, accessible guest experience.
What other features does Oniva offer for participant management?
Oniva’s platform goes far beyond simple registrations and cancellations. With features like custom registration forms, audience segmentation and multi-stage communication, you can shape each guest’s event journey. You’ll always have complete visibility over guest status, group affiliation and history. Additional features—like personalised email sends, automated reminders, check-in tracking and GDPR-compliant data anonymisation—are fully integrated. Oniva delivers holistic, professional attendee and guest management—for more control, efficiency and an exceptional event experience.
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