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Ready-made templates for company event invitations, from Christmas parties and summer parties to company anniversaries. Includes a checklist of all the essential details: simply copy, fill in the placeholders and send.
Anna brings over 8 years of experience in digital event management, including 2 years as Marketing Manager at START Global for the START Summit, and is an expert in product development and customer success at Oniva. She holds a Master's degree in Business Innovation from HSG.
A good company party invitation shows at a glance what's being celebrated, when, where and by when to reply. Here you'll find ready-to-use templates for six occasions, a checklist of everything an invitation needs and strong subject lines for a high registration rate – just copy, adapt and send. Tip: keep it short, address people personally and manage replies digitally.
A good company party invitation answers at a glance: what's being celebrated, when, where, and by when to accept or decline. Below you'll find ready-to-use templates for the most common occasions: Christmas party, summer party, company anniversary, team event and New Year's apéro. Just copy them, fill in the placeholders and send.
Tip: keep the invitation short. Anything beyond this can go on an event website or in the registration form.
The subject line determines whether your invitation is opened at all, and the more people who open it, the higher the registration rate will ultimately be. A compelling subject line gets straight to the point: the event and date at a glance, short enough for mobile viewing (on a smartphone, only around 40 characters are often visible) and with a clear reason to open it now. If possible, address the person by name; avoid vague phrases such as ‘Important information’ and opt instead for something specific like ‘You’re invited: Company party on 12 December’. A touch of anticipation or a friendly reminder of the reply deadline will further boost the open rate. And if you want to know for sure: test two subject lines against each other (A/B test) and send the more successful one to the rest of your guest list.
Subject: You're invited: our company party on [Date]
Subject: Our Christmas party – join us on [Date]!
Subject: Sun, drinks, summer party – see you on [Date]!
Subject: [X] years of [Company] – celebrate with us on [Date]!
Subject: Team time! Our team event on [Date]
Subject: Let's toast the new year – New Year's apéro on [Date]
With more than a handful of guests, managing replies by email quickly gets messy. With an invitation management solution you send invitations in your own branding, collect acceptances and declines automatically, and keep dietary preferences and plus-ones in one place. If you'd like more detail, the article on best practices for event invitations covers structure, timing and channels.
The easiest way is to use an invitation management tool: You send out the invitation by email in your own design; guests can accept or decline with a single click; and you can view all responses in one place – without having to manage lists manually.
As a rule, three to four months in advance. For larger events, such as a company anniversary, it’s worth sending out a ‘Save the Date’ six to eight months in advance.
The occasion, date and time, venue, a brief overview of the programme, an optional dress code, the RSVP deadline and a contact person for enquiries. Information on catering and bringing a guest is optional.
Discover the possibilities of Oniva’s digital event invitations for your events.
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