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Florian K.
Great tool for event planning and outstanding support.
What is attendee management software?
Attendee management software is a digital solution for centrally managing event attendees. It supports all processes from event registration and attendee management to communication, check-in, and post-event analysis. Companies that organise events use digital solutions to save time, reduce errors, and improve the attendee experience.
Key challenges in attendee management
Managing with Excel is time-consuming and error-prone
Manually managing attendee lists in Excel is time-intensive and prone to errors, which can compromise the accuracy of attendee management.
High complexity in event registration
Organising registrations, ticket categories, and forms can quickly become confusing and make efficient event registration more difficult.
Managing different target groups lacks clarity
Attendees from different departments, countries, or target groups are difficult to manage centrally, making attendee management more complex.
Using multiple tools leads to system fragmentation
When registration, communication, and check-in are handled across different systems, inconsistencies and disruptions arise in Attendee Management.
Compliance with data protection regulations is not guaranteed
Distributed data or manual processes increase the risk of not fully complying with GDPR requirements in attendee management.
The attendee experience suffers as a result
Unclear registration processes, long waiting times, or faulty communication negatively impact the event experience for attendees.
Automate all event processes with Oniva – from registration to reporting in an intuitive and secure attendee management software
Oniva’s attendee management software is a digital solution that covers the entire lifecycle of your event attendees – from registration and communication to check-in and post-event reporting.
Event communication
Invitations tailored to your target audience
The invitation is the first point of contact with your attendees and plays a key role in determining registration rates. With our attendee management software, you can create personalised email invitations that are tailored to your audience and aligned with your brand.
- ✓Personalised email invitations increase attention and conversion rates
- ✓Targeted messaging leads to higher registration rates
- ✓Integration of your own branding for a professional event image
Registration
Simple registration for any level of complexity
Event registration is made fast and easy with flexible online forms, regardless of how complex your requirements are. Different registration flows, automated payment processing, and capacity management significantly simplify attendee management.
- ✓Online registrations via flexible, customisable forms
- ✓Different registration flows depending on target group or ticket category
- ✓Automated payments, capacities, and waiting lists for full control
Data-driven workflows
Use integrated attendee data to manage communication
A central attendee database provides a complete overview of all attendees and their status. Our attendee management software automates reminders and updates and enables targeted communication based on segments.
- ✓Central attendee database for efficient attendee management
- ✓Automated reminders and final updates for smooth processes
- ✓Flexible segmentation by target groups, ticket categories, or custom criteria
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Check-in & on-site management
Fast check-in for a smooth event start
Check-in on the day of the event is often a challenge – with Oniva, it becomes fast, contactless, and transparent. Whether via QR code or badge check-in, all data is displayed in real time and can be managed on mobile devices.
- ✓QR code or badge check-in for fast and secure accreditation
- ✓Real-time attendee status for full transparency
- ✓Mobile app for flexible on-site management without system breaks
Event analytics & reporting
Clear insights for even more successful events
After the event, the attendee management software delivers valuable insights and metrics to optimise future events. Flexible exports, stakeholder dashboards, and API integrations make reporting efficient and transparent.
- ✓Event KPIs available directly in the software for quick analysis
- ✓Flexible export of attendee data for CRM, marketing, or internal reports
- ✓Read access to the event dashboard for stakeholders and API integrations with external tools
The benefits of Oniva for your organisation
Intuitive all-in-one event solution
Our attendee management software brings together all processes from registration to reporting in one intuitive platform, eliminating the need for fragmented tools. This allows you to reduce your event organisation workload by up to 80%.
Maximum flexibility for greater freedom
Thanks to flexible registration logic, all event formats can be covered – from internal workshops to external conferences or anniversary celebrations. This enables you to manage a wide range of event types within your organisation using a single platform. Attendee management becomes tailored, efficient and fully automated.
„State of the Art“ data security
Oniva protects your data with encrypted servers in Switzerland, regular backups and transparent security measures. This ensures that all attendee data is managed in compliance with the FADP and GDPR at all times.
Eric Lopez
April 2026
A reliable, affordable and flawless participant management tool. Exceptionally quick response times to support enquiries.
Jan René Fricke
December 2025
A very comprehensive event management software that covers almost every need. We were able to implement complex participant categories with workshop selection perfectly.
Matthias Jung
November 2025
Used several times for events, great software. If you have questions or special requests, the support team is incredibly fast and helpful!
Eray Müller
August 2025
We have already used Oniva several times for events at Siemens Switzerland and are very satisfied. We will gladly continue to rely on Oniva in the future.
Philippe Koller
July 2025
We are thrilled with the solution and its stability, and extremely satisfied with the support from the ONIVA team. Many thanks – we’ll be happy to work with you again.
Mariss Mattia Hof
April 2025
Top support! Fast and straightforward. Keep it up!
Michael Markworth
March 2024
Great team and fantastic event solution!
Marcus Beyer
December 2024
Very supportive team.
4D Academy
November 2024
Robust, easy-to-use, integrated event management solution with great support. Saved us many hours of effort and significantly reduce the stresses we've encounter in the past with other solutions. Thx to the Oniva team... keep up the good work!
Florian Kässberger
October 2024
Great tool for event planning and outstanding support.
Niklaus B.
I use Oniva myself on a regular basis and am absolutely thrilled with both the software and the support! This tool is a must-have for every event professional!
4D Academy
Robust, easy-to-use, integrated event management solution with great support. Saved us many hours of effort and significantly reduce the stresses we've encounter in the past with other solutions. Thx to the Oniva team... keep up the good work!
Marcus B.
Very supportive team.
Fully connected with all Oniva features
Event registration is fully integrated into your holistic event platform. Manage all steps centrally and connect event registration, website, communication, and reporting within one system.
Try for free
Clear attendee management instead of Excel chaos
Tired of confusing lists and manual work? Try Oniva free for 10 days or book a demo and bring automation into your Attendee Management.
Frequently asked questions
Everything you need to know about Oniva's event software.
Which events is attendee management software suitable for?
Attendee management software is suitable for a wide range of event formats – from small workshops to large conferences or corporate events. It is particularly helpful for events with many attendees or complex event registration, as it helps automate processes and maintain oversight.
How does attendee management software simplify event registration?
With attendee management software, you can create customised registration forms, address different target groups separately, and automatically manage capacities or waiting lists. This makes event registration significantly easier for organisers and attendees.
How do you choose the right attendee management software?
When selecting attendee management software, companies should look for features such as flexible event registration, central attendee management, automated communication, and integrated check-in solutions. Integrations with existing systems, data security, and ease of use for event teams and attendees are equally important.
What advantages does attendee management software offer compared to Excel?
Compared to Excel, attendee management software enables automated event registration, central attendee management, and real-time reporting. This reduces manual errors and makes event processes significantly more efficient.
Can attendee management software be integrated into existing systems?
Attendee management software should offer integrations with CRM, marketing, or ERP systems. This allows attendee data to be processed efficiently and event organisation to be seamlessly integrated into existing business processes.
Is attendee management software GDPR-compliant?
Professional providers such as Oniva ensure secure attendee management and compliance with data protection regulations. This includes encrypted data transmission, secure server locations, and transparent processes for handling attendee data.
