Participant management software | All events in one platform

What is attendee management software?

Attendee management software is a digital solution for centrally managing event attendees. It supports all processes from event registration and attendee management to communication, check-in, and post-event analysis. Companies that organise events use digital solutions to save time, reduce errors, and improve the attendee experience.

Key challenges in attendee management

Managing with Excel is time-consuming and error-prone

Manually managing attendee lists in Excel is time-intensive and prone to errors, which can compromise the accuracy of attendee management.

High complexity in event registration

Organising registrations, ticket categories, and forms can quickly become confusing and make efficient event registration more difficult.

Managing different target groups lacks clarity

Attendees from different departments, countries, or target groups are difficult to manage centrally, making attendee management more complex.

Using multiple tools leads to system fragmentation

When registration, communication, and check-in are handled across different systems, inconsistencies and disruptions arise in Attendee Management.

Compliance with data protection regulations is not guaranteed

Distributed data or manual processes increase the risk of not fully complying with GDPR requirements in attendee management.

The attendee experience suffers as a result

Unclear registration processes, long waiting times, or faulty communication negatively impact the event experience for attendees.

Automate all event processes with Oniva – from registration to reporting in an intuitive and secure attendee management software

Oniva’s attendee management software is a digital solution that covers the entire lifecycle of your event attendees – from registration and communication to check-in and post-event reporting.

Event communication

Invitations tailored to your target audience

The invitation is the first point of contact with your attendees and plays a key role in determining registration rates. With our attendee management software, you can create personalised email invitations that are tailored to your audience and aligned with your brand.

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Personalised email invitations increase attention and conversion rates
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Targeted messaging leads to higher registration rates
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Integration of your own branding for a professional event image

UI with personalised event invitations, VIP offers and partner programme including free tickets and accompanying persons.

Registration

Simple registration for any level of complexity

Event registration is made fast and easy with flexible online forms, regardless of how complex your requirements are. Different registration flows, automated payment processing, and capacity management significantly simplify attendee management.

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Online registrations via flexible, customisable forms
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Different registration flows depending on target group or ticket category
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Automated payments, capacities, and waiting lists for full control

Event registration form with selection of a VIP lunch and entry of participant data in the booking process.

Data-driven workflows

Use integrated attendee data to manage communication

A central attendee database provides a complete overview of all attendees and their status. Our attendee management software automates reminders and updates and enables targeted communication based on segments.

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Central attendee database for efficient attendee management
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Automated reminders and final updates for smooth processes
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Flexible segmentation by target groups, ticket categories, or custom criteria

Selection of contacts for a campaign with filter options and a button to trigger a reminder.

Check-in & on-site management

Fast check-in for a smooth event start

Check-in on the day of the event is often a challenge – with Oniva, it becomes fast, contactless, and transparent. Whether via QR code or badge check-in, all data is displayed in real time and can be managed on mobile devices.

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QR code or badge check-in for fast and secure accreditation
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Real-time attendee status for full transparency
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Mobile app for flexible on-site management without system breaks

Mobile event check-in with QR code scan and confirmation of access for participants.

Event analytics & reporting

Clear insights for even more successful events

Nach dem Event liefert die Teilnehmermanagement Software wertvolle Insights und Kennzahlen für die Optimierung zukünftiger Veranstaltungen. Flexible Exporte, Dashboards für Stakeholder und API-Integrationen machen Reporting effizient und nachvollziehbar.

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Event KPIs available directly in the software for quick analysis
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Flexible export of attendee data for CRM, marketing, or internal reports
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Read access to the event dashboard for stakeholders and API integrations with external tools

Dashboard with registrations, conversion progress, and overview of invited and registered contacts.

Attendee management software comparison

Find the right solution for your events

There are many Attendee Management software providers on the market. Each solution has different focuses, features, and target audiences. This overview shows which platforms are suitable for event registration, attendee management, check-in, and reporting.

Software

Suitable for

Highlights

Demo/Info

Oniva

Small to large companies, all event types within an organisation

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All-in-one platform
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Create events in minutes
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Flexible registration logic for all event types
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Integration into your organisation (mail server, webhooks, domain)
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GDPR-compliant & high security standards

Schedule a demo

Cvent

Large enterprises, trade fairs, conferences, hotels

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Comprehensive event solutions
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International events
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Advanced reporting features

Learn more

Eventbrite

Public events, workshops, small events

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Online ticketing & simple registration
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Event promotion via platform
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Basic reporting

Learn more

EventMobi

Conferences, trade fairs, hybrid events

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Interactive attendee apps
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Agenda & session management
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Networking tools

Learn more

Invitario

Corporate events, VIP events

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Online invitations & RSVP
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Attendee database
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Personalised communication

Learn more

Streamboxy

Online conferences, hybrid events, digital training

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Livestream & on-demand content
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Interactive sessions & attendee chat
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Simple event promotion

Learn more

The benefits of Oniva for your organisation

Intuitive all-in-one event solution

Our attendee management software brings together all processes from registration to reporting in one intuitive platform, eliminating the need for fragmented tools. This allows you to reduce your event organisation workload by up to 80%.

Maximum flexibility for greater freedom

Thanks to flexible registration logic, all event formats can be covered – from internal workshops to external conferences or anniversary celebrations. This enables you to manage a wide range of event types within your organisation using a single platform. Attendee management becomes tailored, efficient and fully automated.

„State of the Art“ data security

Oniva protects your data with encrypted servers in Switzerland, regular backups and transparent security measures. This ensures that all attendee data is managed in compliance with the FADP and GDPR at all times.

1,000+ event organisers already rely on Oniva

Florian K.

Super Tool zur Eventplanung und grandioser Support.

Niklaus B.

Ich nutze Oniva selber regelmässig und bin sowohl von der Software als auch dem Support absolut begeistert! Dieses Tool ist ein Muss für jeden Event-Profi!

4D Academy

Robuste, benutzerfreundliche und integrierte Eventmanagement-Lösung mit großartigem Support. Hat uns viele Stunden Aufwand erspart und den Stress, den wir in der Vergangenheit mit anderen Lösungen hatten, deutlich reduziert. Danke an das Oniva-Team... macht weiter so!

Marcus B.

Sehr supportive Truppe.

Fully connected with all Oniva features

Event registration is fully integrated into your holistic event platform. Manage all steps centrally and connect event registration, website, communication, and reporting within one system.

Event Websites

Integrate your event registration directly into the event landing page

Learn more

Event Communication

Send personalised invitations and notifications

Learn more

Event Registration

Manage registrations, slots and add-ons

Learn more

Event Check-in

Check the check-in status per guest directly in the guest lists

Learn more

Event Reporting

Track no-shows, entry times and peak times in real time

Learn more

Online Events

Reduce waiting times on site and avoid stress at event entry

Learn more

Frequently asked questions

Everything you need to know about Oniva's guest management.

Which events is attendee management software suitable for?

Attendee management software is suitable for a wide range of event formats – from small workshops to large conferences or corporate events. It is particularly helpful for events with many attendees or complex event registration, as it helps automate processes and maintain oversight.

How does attendee management software simplify event registration?

With attendee management software, you can create customised registration forms, address different target groups separately, and automatically manage capacities or waiting lists. This makes event registration significantly easier for organisers and attendees.

How do you choose the right attendee management software?

When selecting attendee management software, companies should look for features such as flexible event registration, central attendee management, automated communication, and integrated check-in solutions. Integrations with existing systems, data security, and ease of use for event teams and attendees are equally important.

What advantages does attendee management software offer compared to Excel?

Compared to Excel, attendee management software enables automated event registration, central attendee management, and real-time reporting. This reduces manual errors and makes event processes significantly more efficient.

Can attendee management software be integrated into existing systems?

Attendee management software should offer integrations with CRM, marketing, or ERP systems. This allows attendee data to be processed efficiently and event organisation to be seamlessly integrated into existing business processes.

Is attendee management software GDPR-compliant?

Professional providers such as Oniva ensure secure attendee management and compliance with data protection regulations. This includes encrypted data transmission, secure server locations, and transparent processes for handling attendee data.

Attendee management software for B2B events

With our attendee management software, you stay in full control of your events at all times. Manage your attendees centrally, automate communication and check-in processes, and gain valuable insights for future events.

What is attendee management software?

Key challenges in attendee management

Managing with Excel is time-consuming and error-prone

High complexity in event registration

Managing different target groups lacks clarity

Using multiple tools leads to system fragmentation

Compliance with data protection regulations is not guaranteed

The attendee experience suffers as a result

Automate all event processes with Oniva – from registration to reporting in an intuitive and secure attendee management software

Oniva’s attendee management software is a digital solution that covers the entire lifecycle of your event attendees – from registration and communication to check-in and post-event reporting.

Invitations tailored to your target audience

Simple registration for any level of complexity

Use integrated attendee data to manage communication

Fast check-in for a smooth event start

Clear insights for even more successful events

Attendee management software comparison

Find the right solution for your events

There are many Attendee Management software providers on the market. Each solution has different focuses, features, and target audiences. This overview shows which platforms are suitable for event registration, attendee management, check-in, and reporting.

The benefits of Oniva for your organisation

1,000+ event organisers already rely on Oniva

Fully connected with all Oniva features

Event registration is fully integrated into your holistic event platform. Manage all steps centrally and connect event registration, website, communication, and reporting within one system.

Event Websites

Event Communication

Event Registration

Event Check-in

Event Reporting

Online Events

Clear attendee management instead of Excel chaos-management statt Excel-Chaos

Frequently asked questions

Everything you need to know about Oniva's guest management.

Which events is attendee management software suitable for?

How does attendee management software simplify event registration?

How do you choose the right attendee management software?

What advantages does attendee management software offer compared to Excel?

Can attendee management software be integrated into existing systems?

Is attendee management software GDPR-compliant?

Helpful information for event managers

B2B Event Management Trends & Insights 2026

Best practices for successful event invitations & communication

Practical speaker guide for event organisers

Fully connected with all Oniva features