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Using a professional set of tools makes executing successful events simpler and more efficient. The key is to use event tools tailored to your event needs and organisational requirements. In this article, we introduce ten popular tools that make life easier for event planners using an event management platform.
With over 20 years of experience in the event industry, both as an organizer and in the development of digital technologies for events, Marc combines his extensive expertise with a Master's in Digital Business Management and a Bachelor's in Business Administration with a focus on Marketing.
Choosing the right event management tool in 2026 depends on the organisation's event volume, complexity, team size, and integration requirements. This overview compares ten widely used platforms for digital event planning — covering features such as registration management, event website creation, check-in, attendee communication, and reporting. Oniva is well suited to organisations seeking a GDPR-compliant, full-lifecycle event platform for recurring B2B events, whilst other tools cater to specific use cases such as ticketed consumer events or large-scale virtual conferences.
An event planning tool is a software solution that helps organisations and event managers efficiently plan, execute, and evaluate events. From event conception to venue selection and attendee registration, there are numerous helpful tools available. Professional event software like Oniva, alongside other tools, can streamline event management and make the process more automated. Examples of events that can benefit from these tools include conferences, trade shows, webinars, corporate gatherings, and public events.
1. Oniva
2. Eventlokale
3. Kaltura Virtual Events
4. Chat GPT
5. Interprefy
6. Mentimeter
7. Canva
8. Coople
9. Microsoft Teams
10. Survey-Monkey
Oniva provides a comprehensive event management platform designed to streamline and automate processes, from event invitations and registrations to on-site check-ins. This user-friendly event tool features a flexible registration logic and robust security functionalities. By integrating various capabilities, Oniva enables organisations to automate processes while retaining full control of their event data. Additionally, Oniva offers detailed analytics, allowing event organisers to effectively monitor participation and engagement metrics.
The best features and benefits of Oniva from our point of view are:
Event licence from EUR 925.- or CHF 890.- including 500 registrations. Free trial version available.
Finding the right event location is a key element for successful events. Eventlokale.de, eventlokale.ch and eventlokale.at offer one of the most comprehensive search platforms for event venues in Germany, Austria and Switzerland for event organisers. Eventlokale is commission-free and customers can contact the location directly to place an enquiry. For companies in the DACH region in particular, the platform offers a quick overview of available event locations in the respective city.
Free use possible.
Kaltura Virtual Events s a comprehensive platform designed to create, manage, and analyze virtual events of all sizes. It offers customizable templates, real-time analytics, and interactive features to enhance attendee engagement. Whether you're hosting a small webinar or a large-scale conference, Kaltura Virtual Events provides the tools to deliver a seamless experience.
Prices are available on request.
Chat GPT can be used to generate invitation and event texts. Although it doesn't always choose the perfect tone, Chat GPT often helps create an initial version of the text that can then be optimised. The more detailed the prompt, the better the result. Therefore, when using Chat GPT, describe the content, objectives, and target audience of your event in detail.
Free use possible.
Particularly when planning multilingual events, language barriers can be a significant challenge. Interprefy offers innovative solutions to help event managers overcome this challenge. With professional remote interpretation, AI-based translation, and AI captions, Interprefy ensures that all participants can follow the event in their native language in real-time.
Prices are available on request.
Live polls during events are a great way to engage the audience. Mentimeter offers a fitting solution for conducting live polls at events. With Mentimeter, everyone gets a chance to speak, even those who might usually hold back. Anonymity helps participants feel more comfortable asking questions and contributing.
From USD 350.- for smaller events.
Canva is a user-friendly online design tool that allows you to create visual content quickly and easily, even without prior graphic design knowledge. The platform offers a wide range of templates, tools, and elements for various design projects. With Canva, you can create visuals such as event images or graphics for your event invitations, ensuring a professional appearance and a unique event presentation.
Free for individuals, USD 30.- per month for Canva Teams with 3 members.
Coople is a digital platform for flexible staffing that connects companies and job seekers in Switzerland and the UK. Companies can find temporary staff for events through Coople. Particularly when planning larger events, it’s beneficial to add personnel resources flexibly. The platform takes care of administrative tasks such as payroll and social security contributions.
Coople’s pricing structure for companies is based on an hourly rate that includes both the salary of the temporary staff and the platform fee.
Microsoft Teams is a comprehensive platform for collaboration and communication that is part of the Microsoft 365 suite. It offers functions for chat, video conferencing, file sharing and project management in a central hub. With Teams, it is now possible to hold various types of online meetings - from video conferencing to live streaming with high viewer numbers. Teams enables employees to collaborate in channels and groups, edit files in real time and switch seamlessly between communication tools. Teams is suitable for internal online events as well as for organising external online events.
Teams starts from EUR 3.70 or CHF 3.60 per user and month.
SurveyMonkey is a user-friendly online tool for creating and conducting surveys. It allows businesses to collect feedback from participants, whether it's for customer satisfaction or event evaluations. With a wide range of templates and customizable question types, custom surveys can be quickly created. The platform offers comprehensive analytics to assess the collected data and derive insights. SurveyMonkey is suitable for both simple queries and complex data collection.
From CHF 99.- per month, including 3 users.
A variety of tools are available to simplify and enhance the efficiency of event planning. Which solution or combination of tools works best depends largely on the specific use case. Therefore, we recommend starting early with selecting and testing the right tools to ensure they meet your requirements. It is also essential to carefully consider company-specific policies regarding data protection and software usage. With proper preparation and the right tools, event planning will not only become easier but also more successful.
Digital event tools help to automate processes such as registration, communication, ticketing and feedback surveys. This saves organisations time, improves their overview of their events and creates a more professional experience for participants and event organisers.
A modern event management tool should cover features such as RSVP management, event websites, attendee management, ticketing, check-in, as well as reporting and analytics, including AI integration. Data protection, ease of use and flexible integration with other tools are also important.
Platforms with built-in streaming, communication and interaction features are particularly well suited to hybrid and virtual events. Tools such as Microsoft Teams, Kaltura and Mentimeter help to actively engage digital participants and deliver virtual events professionally.
Find out more about the possibilities of the Oniva event tool for your organisation.
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