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In the dynamic world of event planning, efficiency and cost savings play a crucial role. Conducting events can be time-consuming and expensive. A professional event tool offers a solution to these challenges. But how much can you really save with an event tool? In this article, we take a detailed look at the advantages an event tool offers and how much you can actually save.
With over 20 years of experience in the event industry, both as an organizer and in the development of digital technologies for events, Marc combines his extensive expertise with a Master's in Digital Business Management and a Bachelor's in Business Administration with a focus on Marketing.
Event management software reduces the time required to organise events by automating the most repetitive tasks: sending invitations and reminders, managing registrations, handling check-in, and generating post-event reports. Based on internal data, Oniva estimates that organisations save up to 80% of their previous manual event management effort after adopting a dedicated platform. For organisations running ten or more events per year, the time and cost savings typically justify the software investment within the first year.
An event tool is a software solution that supports the entire process of event planning and execution. It enables the automation and management of various aspects such as invitations, participant registration, communication, payment processing, and reporting. With automation and a variety of features, an event tool helps organisations reduce planning effort and increase efficiency.
The use of an event tool is suitable for any organisation that conducts events in the broadest sense. Often, people with other roles in organisations take on the task of event organisation. Thus, an event tool can also support individuals without event experience in conducting a professional event. An event tool is suitable if one or more of the following points apply to you and your organisation:
An event tool can save various resources and costs, including:
An event tool saves costs in several ways:
For an event with 100 participants, the following savings could be realised:
For an event with 500 participants, the savings can increase significantly:
An event with 1,000 participants shows even more clearly the advantages of an event tool:
The use of an event tool offers numerous advantages and can significantly contribute to cost savings. From automating administrative tasks to efficient communication and data analysis – an event tool helps save time, money, and resources. Whether small or large events, the investment in an event tool pays off quickly through significant savings and increased efficiency. Do you regularly plan events? Then an event tool like Oniva is just right for you.
By automating processes such as RSVP management, communication and attendee management, an event management tool can significantly reduce the administrative workload. According to the sample calculations in the article, depending on the size of the event, between 30 and 200 working hours can be saved.
An event management tool helps to reduce staff costs, printing costs and costs arising from errors. Digital invitations and automated workflows cut down on manual tasks whilst minimising organisational errors that can lead to additional costs.
Using an event management tool is particularly beneficial for organisations that hold regular or complex events. Even teams with little experience in event management can benefit from standardised processes, centralised data management and the professional execution of business events.
Learn more about the possibilities of Oniva for your organisation.
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